Production Coordinator

Job Posting Title:

Production Coordinator

Req ID:

10150524

Job Description:

The Production Coordinator assists in the day-to-day operations of production content, logistics, and business operations to support the Andscape division of ESPN.

**Responsibilities:**

* Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
* Responsible for dealing with time-sensitive materials and decisions.
* Facilitate contractual agreements alongside production needs (i.e., Master Services Agreements, Third Party Licensing Agreements, Deal Memos, assist leaders with Talent contracts, etc.)
* Trusted to draft third party licensing agreements for video and photography clearances, performance contracts for voiceover and on-camera talent agreements using Legal counsel approved templates.
* Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.
* Work alongside Managing Producers, Coordinating Producers, and departmental VP to ensure compliance on internal policies related to feature and creative productions.
* Coordinate insurance and contractual compliance for third-party vendors along with Disney Risk Management and Legal standards
* Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment
* Coordinate logistics for on-location shoots such as insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.
* Organize, project, and track budgets for projects of varying scale (single feature or tease project to full documentary series)
* Responsible for the handling and relaying of sensitive or confidential information (budgetary, fee-related, non-disclosure agreements, etc.).
* Facilitate onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.
* Schedule approved third-party vendors in Playbook to track work history and confirm payment.
* Submit invoices and track correspondence related to budgets
* Act as a liaison for drone approvals, making sure all requirements are met while working with the Drone team.
* Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.
* During Production peak times, remains accessible, and is often required to work non-traditional days/hours.
* Participates in the recruiting, selecting, and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
* Responsible for all personnel schedule accounting, including tracking hours & the vacation approval process. Help train new hires on Production departmental processes and procedures.
* Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
* Plans, requests and allocates production facility needs of assigned sports/shows/ projects.
* Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.
* Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets, and schedules.
* Traveling for productions (domestic and international) may be required.

**Basic Qualifications:**

* Must possess strong organizational skills (i.e., budgeting time and prioritizing workload, accuracy, and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
* Must understand the value of synergy in a dynamic organization.
* Must possess strong communication skills (i.e., clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
* Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
* Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur. Must be a natural problem solver.
* Has basic experience in various aspects of production management (i.e., processing contracts and invoices, creating, maintaining, and distributing production information, travel management, and production personnel scheduling/staffing).
* Possesses basic understanding of the production of studio shows, remote events and/or packaged shows, as well as short-form and long-form in-program features.
* Has knowledge of the operational and logistical aspects of production planning.
* Has some financial management experience.
* Advanced knowledge of Microsoft Office programs (i.e., Office 365, Outlook, Excel, Word, One Note, and PowerPoint).
* Demonstrated passion and commitment to diversity and inclusion, including inviting diverse perspectives, fostering an inclusive work environment, and supporting workforce diversity
* A minimum of 2 years of production and/or operations experience.

**Preferred Qualifications:**

* Working knowledge of the following systems/tools:
+ Slack, Zoom, Smartsheet, KeyNote
+ NCS, ENPS, Playbook
+ Concur, Kronos, Autoflow Invoice Management, and SAP
* Prior experience in the development/review of legal contracts and footage licensing agreements
* Prior experience in the management/production of short-form and long-form features

**Required Education:**

* High School Diploma or Equivalent

**Preferred Education:**

* Bachelor's Degree or equivalent

#ESPNMedia

The hiring range for this position in Bristol, CT is $59,600.00 to $79,800.00 per year and in New York, NY is $60,800.00 to $83,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

ESPN Business Operations

Job Posting Primary Business:

Production Management

Primary Job Posting Category:

Production Management - Sports

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Bristol, CT, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2026-05-26